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Printing Grant

Steps

  1. 1. Step One
  2. 2. Dodge City Printing Grant Application (Grant will be awarded once project is completed)
  • Step One

    1. Program Guidelines

      The mission of the Dodge City Convention and Visitors Bureau is to bring convention and travel business into Dodge City, by promoting Dodge City and area resources and assets to meeting planners, group tour operators, travel writers and prospective tourist.

      The Printing Grant has been developed to support the Convention and Visitors Bureau’s mission by assisting attractions in printing brochures for the purpose of promoting the activities and assets of the attraction to visitors who are spending the night in Dodge City. Funding through this partnership with the Dodge City Convention and Visitors Bureau is intended to increase travel and tourism sites in our community, while enhancing their image. This grant leverages the CVB’s resources and extends the marketing for Dodge City. Applications will be reviewed by the CVB Advisory Board at the regularly scheduled monthly meetings, where recommendations will be made.

      Yearly, $5,000 will be awarded on a first come first serve basis, until the funds are exhausted.

      The Grant is a two part application process. Applications will be accepted throughout the year. Grant awards will be announced as they are gifted.

      Applicants may be asked to participate in an application interview by phone or in person. If the application request is approved by the CVB Advisory Board, the applicant will be asked to submit final documents for funding gift.

      Applicants should plan ahead. The application review process can take up to two months. Funds will not be awarded to projects that are in process or whose begin dates are prior to the award date. The time period for completing the grant project will be assigned when the grant is awarded and will be based on the grant project timeline.

      The grant will reimburse up to 50% of actual printing expenditures for a single grant project not to exceed a maximum of $500. The final cost of the project determines the actual amount reimbursed not to exceed the amount specified in the contract. An organization shall not receive more than $500 in a single calendar year, per project.

      Only one grant application shall be accepted for a multiple-community project. One contact person will be identified to represent the collective group. The letters of commitment need to be included in the application.

      Submitting a grant application will not guarantee grant approval.

    2. Eligibility and Grant Requirements – Program Guidelines

      - The applicant organization must be in good standing in other Dodge City CVB programs such as Dodge City Visitor Guide listings, web page listings, and so on.
      - The applicant must “Submit and Event” to the Convention and Visitors website, if applying for a grant for an event.
      - Organizations must be within Dodge City or Ford County.
      - The organization shall commit to provide brochures for the purpose of distribution at the Dodge City Visitors Center. For events, the printed piece should be available at least 60 days prior to event date. (Usually about 200 to 500 pieces will be needed, based on the popularity of the attraction/event.)
      - The organization shall commit to provide brochures for the purpose of distribution at the State owned Travel Information Centers. For events, the printed piece should be available at least 60 days prior to event date. (Usually about 100 to 200 pieces will be needed per location, based on the popularity of the attraction/event.)
      - All printed materials shall be in good taste. Printed materials will be reviewed during the pre-application process.
      - Grant awards can support first time-marketing efforts, as well as sustain ongoing marketing programs.
      - Grant funds can be used to participate in other Dodge City Convention and Visitors Bureau programs.
      - Grants can be used in conjunction with other community Grants.
      - Failure to comply with these guidelines may result in the denial of future grant requests.

      The Dodge City ‘Get the Heck into Dodge’ square logo shall be included in printed materials (no less than 1 by 1 inch) the logo will be provided by the CVB. The application must show how the brand will be incorporated into the promotional materials. (The logo can be obtained from the CVB.) Grant applications should be submitted at least 60 days prior to expected grant distribution for attractions, and 90 days prior for events.

    3. Fundable Activities

      - Graphic Design and/or Printing of Promotional Materials: A detailed description of the promotional materials shall be submitted for all design work. An example of the design shall be included in the pre-application. A distribution plan shall be submitted with all requests for brochure and guide design and printing.

      - Brochure and Guide Distribution: The grant may fund regional brochure or guide distribution that is done through a professional distribution company. The distribution schedule for the planned regions and dates shall be included in the application.

    4. Non-Fundable Items

      Following are items that are non-fundable through the grant program:
      - Marketing of local community events that promote mostly to local citizens and are attended predominantly by local citizens.
      - Association memberships
      - Salaries and wages
      - Entertainment and honorariums
      - Items for re-sale
      - In-house postage and material inventory
      - Program booklets, stationery, and membership solicitation literature

    5. Grant Payment
      The Dodge City Attraction and Event Printing Grant is a reimbursement grant. All requests for grant funding payments are due within two months of the project’s completion.

      An invoice and cancelled check showing paid status and examples of finished product shall be submitted with the request for payment.

      Questions
      For assistance contact Jan Stevens at (620 ) 2 25-8186 or by email.